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PRIVACY NOTICE

The Kelvin Partnership Ltd ("TKP") is dedicated to protecting the confidentiality and privacy of information entrusted to us. We comply with the EU General Data Protection Regulation (GDPR) and UK Data Protection Act 2018. Please ready this Privacy Notice to learn about your rights, what information we collect, how we use and protect it.

What personal information do we collect?

TKP will collect sufficient personal data from you to enable TKP to perform the scope of work set out in each engagement letter that is in force with you.

This personal data may include, but may not necessarily be limited to, your name, address, contact details, payroll related information and other data related to your employment and business interests.

By providing us with any personal information requested, you (the "Data Subject") are giving your explicit consent that collection of the data is necessary for the performance of the scope of work set out in each engagement letter that is in force with you. All personal information is provided in accordance with our Standard Terms of Business.

Where we collect personal data from?

All personal information with which we are provided will be collected directly from you (or an individual that you have instructed personally to provide this information to TKP on your behalf).

In addition, we may also obtain personal information from other publicly available sources including Companies House and credit agencies. Where we are appointed to act as your agent, we may also obtain personal information from HMRC.

How we use your personal information?

All personal information is used for legitimate interests, including:

  • Delivering services and meeting legal responsibilities
  • Verifying identify where this is required
  • Communication by post, email or telephone
  • Understanding needs and how they may be met
  • Maintaining records
  • Processing financial transactions
  • Preventing and detecting crime, fraud or corruption

Who do we share your personal information with?

We only share personal information with others when we are legally permitted to do so. When we share such data with others, we do so to the extent necessary to carry out our business. Where appropriate, contractual arrangement and security mechanisms are put in place to reasonably protect the sharing of this data.

We may also disclose your personal information if required to do so by law, including Data Protection Law.

We use third parties to support our business. This includes the management of our IT systems. IT support includes data back-up, security and storage servers. All third party servers are located in the UK in secure data centres.

Other than as set out above, we will not disclose any of your personal data without your permission.

How long we retain your personal information for?

We retain personal data to provide our services, stay in contact with you and to comply with applicable laws, regulations and professional obligations that we are subject to. Unless a different time frame applies as a result of business need or specific legal, regulatory or contractual requirement, where we retain personal data in accordance with these uses, we retain personal data for six years. We will dispose of personal data in a secure manner when we no longer need it.

Do we transfer your personal data outside the EEA?

We do not hold any personal information outside the UK.

Using our website

By using our website, you agree to the use of your information as described in this Privacy Statement.

The website uses cookies to distinguish you from other users of the website. Cookies are small text files which a website may put on your computer or mobile device when you first visit a website or page. The cookie will help the website, or another website, to recognise your device the next time you visit. Web beacons or other similar files can also do the same thing. We use the term "cookies" in this policy to refer to all files that collect information in this way.

We use cookies to distinguish you from other users of the website. This helps us to provide you with a good experience which you browse the website and also allows us to improve the website.

We use a tool called "Google Analytics" to collect information about use of this site. Google Analytics collects information such as how often users visit this site, what pages they visit when they do so, and what other sites they used prior to coming to this site. We use the information we get from Google Analytics only to improve this site. Google Analytics collects only the IP address assigned to you on the date you visit this site, rather than your name or other identifying information.

We do not combine the information collected through the use of Google Analytics with personally identifiable information. Although Google Analytics plants a permanent cookie on your web browser to identify you as a unique user the next time you visit this site, the cookie cannot be used by anyone but Google. Google's ability to use and share information collected by Google Analytics about your visits to this site is restricted by the Google Analytics Terms of Use and the Google Privacy Policy.

You can prevent Google Analytics from recognising you on return visits to this site by disabling cookies on your browser.

Your data protection rights

Access

You have the right to request a copy of the personal information about you that we hold.

Correction

You can ask us to correct our records if you believe they contain incorrect, or incomplete information about you.

Erasure

You have the right to ask us to erase personal information about you after you withdraw your consent to processing or when we no longer need it for the purpose it was originally collected.

Objecting

You have the right at any time to require us to stop using your personal information for direct marketing purposes. In addition, where we use your personal information to perform tasks carried out in the public interest then, if you ask us to, we will stop using that personal information unless there are overriding legitimate grounds to continue.

Restricting

In some cases, you may ask us to restrict how we use your personal information. This right might also apply where this is no longer a basis for using your personal information but you don't want us to delete the data. We may only use the relevant personal information with your consent, for legal claims or where there are other public interest grounds to do so.

Automated processing

If we use your personal information on an automated basis to make decisions which significantly affect you, you have the right to ask that the decision be reviewed by an individual to whom you may make representations and consent the decision. This right only applies where we use your information with your consent or as part of a contractual relationship with you.

Withdrawing consent

Where we use your personal information with your consent you may withdraw that consent at any time and we will stop using your personal information for the purpose(s) for which consent was given.

Please contact us if you wish to exercise any of these rights.

Changes to our Privacy Notice

We regularly review this Privacy Notice and will post any updates to it on this webpage. This Privacy Notice was last updated on 25 May 2018.

Complaints

We seek to resolve directly all complaints about how we handle personal information but you also have the right to lodge a complaint with the Information Commissioner's Office, whose contact details are as follows:

Information Commissioner's Office Wycliffe House Water Lane Wilmslow Cheshire SJ9 5AF

Telephone - 0303 123 1113 (local rate) or 01625 545 745

Website - https://ico.org.uk/concerns